Import/export Admin Assistant | Us Client Vacancies at Staff Domain Inc

Job Info

About Staff Domain

We connect the best local talent with progressive businesses from all around the world. We firmly believe that great professionals need a great environment to enjoy and thrive in. The clients that our employees work directly with are vetted intricately to make sure that our employees will only be working with the most stable companies and that there are opportunities for growth and advancement. These are not just highly possible; they’re a guarantee. This is why we are the #SmartPlaceToGrow

We have grown more than 300% percent over the past year and a half. That much growth in that span of time indicates that we must be doing something right, yes?

Join Us and Enjoy:

• Market-Leading Salary + Non-Taxable Allowance
• HMO and Dental benefits with 1 FREE dependent (enrollment takes place upon completion of
• pre-employment requirements)
• Group Life Insurance
• Guaranteed Work-Life Balance
• Top-notch Learning, Culture, and Development Programs (Offshore business travel
• opportunities – Australia or US!)
• High Advancement Opportunities
• Job Stability and Security
• Paid Leave
• Regular Social Activities
• 13th Month
• Performance Appraisal and/or Bonus

About the Team:

Our client is based in California. They have offices in South Africa and Chile give them a critical presence in the Southern Hemisphere. Relationships are something they take very seriously. We know that in order to maintain their professional reputation, every relationship must be earned. They also know that communication is critical in this industry. Everyday, they make decisions that directly affect their clients’ and suppliers’ bottom lines. The export of fresh fruits and vegetables also requires a tremendous amount of experience and organization. Their experience has made them an excellent resource in this international arena.

Why Are We Hiring?

The client is growing and part of the expansion of their business, they would like to build a hands-on team here in the Philippines by looking for an Import/Export Admin Assistant  that would support the team in the increase in their operational capacity.

Job Summary:

Reporting to, and working closely with the manager in SP office and Director of International Finance at the US head office, the Assistant Accountant will undertake a wide range of accounting and administration functions including office administration, accounts payable and receivable, bank reconciliations and other GL reconciliations.

Job Description:

• Reconciliation of accounts for suppliers as delegated by the manager.
• Prepare weekly payment schedule, balance payment checking for suppliers to the manager; click ship export orders; summarize weekly orders on pre-planner and report to the US manger.
• Mainly responsible for accounts of WW import program and Aldi business.
• Accounts receivables, including raising invoices, calculating claims, and their recovery.
• Famous (US accounting software), Microsoft office suite (MS Excel).
• Assistance with the financial director and AR and collections manager with fund allocation, year-end auditing, old AP reconciliation.
• Assistance with administration of office, maintain office supplies and business accounts.
• Support for payment wire processing including oral confirmation on updated bank account details, assistance with TBCC insurance company with AR monthly report, assistance with manager with sales report.
• Purchase mating US invoices and make payments; book FX contract with financial manager at US office.
• Assist in the development of improved processes to increase effectiveness and provide enhanced external suppliers’ service.

Job Qualifications:

• A degree level qualification
• Excellent communication skills and must be a sharp thinker
• Previous experience in the export trading sector (preferred but not required)
• Previous office administration experience
• Previous experience with Famous (preferred but not required)

*The hiring process will take place virtually. Only applicants who have been shortlisted will be contacted within the next 24-48 hours of submitting their application. If you do not qualify for this role, we will keep you in our talent pool and contact you if any positions become available that suit your qualifications.

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Company Description

Company Info

• Industry: Call Center/IT-Enabled Services/BPO
• Company Size: 201 - 500 Employees
• Average Processing Time: 15 days
• Benefits & Others: Dental, Miscellaneous allowance, Medical, Loans, Parking, Regular hours, Mondays - Fridays, Casual (e.g. T-shirts), HMO, Life Insurance, Travel Opportunities, Incentives, 13th Month Pay